Virtually Proctored Computer-based Examinations

How Virtual Proctoring Works

Virtual proctoring works by a live virtual proctor observing you taking your exam through your webcam. They will also help you troubleshoot any technical issues if necessary. Your entire session will be recorded, and any unusual behaviour will be flagged. You are expected to abide by all the examination rules and regulations during the examination.

Before your exam day, you will have the opportunity to test your computer to ensure it meets the necessary specifications. You will need to install some software and ensure you have the appropriate browser. Some work or personal laptops, such as Chromebooks, do not allow the installation of software so it is highly recommended that you have a machine that allows you to download software to avoid any surprises on exam day.

On the day of the exam, you will need to go through a series of steps to set up your computer for virtual proctoring. You will be required to download and install proctoring system applications and to grant the proctor access to your webcam and microphone.

The Insurance Institute of Canada has an agreement with the third-party proctoring service provider regarding protecting the privacy of the recordings, and other personal information.

Watch the Virtual Proctoring set up process


 

1. Log in to IIC Exam portal 10 minutes before your scheduled appointment and click “Launch” when the countdown timer reaches 0:00:00. You will require the following to access the exam:
- IIC member ID and Password
- Name of the exam you are writing

2. Pre-checks: If you don’t already have the ProctorU extension, you’ll be prompted to download it. You’ll be required to accept exam guidelines and terms of service. The browser will prompt you to share your screen, a required part of being proctored online. You’ll be automatically guided through a series of equipment checks to make sure your system meets minimum requirements.

3. Photos & Authentication: You’ll take a photo of yourself as well as your government authorized photo I.D. (i.e. Passport, Driver’s license) for identity verification purposes.

4. Chatbox download: You will be prompted to download and run a LogMeIn Rescue applet file that will bring up a chat box allowing you to text with your proctor. If prompted, be sure to click “open” or “allow” to give the file permission to run. When the chat box says “waiting,” it means that you are in the queue waiting for your proctor. TIP: If your status shows “waiting,” do not re-download the applet file as that will put you back at the end of the queue.

5. Proctor Connection & Confirmations: Your proctor will greet you and confirm that you passed your identity verification steps. You’ll review the exam rules with your proctor and they’ll ask to see any permitted resources that you are allowed you to use during your exam.

6. Remote System Check: Your proctor will ask to take remote control of your mouse and keyboard via the LogMeIn Rescue applet in order to make sure no unpermitted programs are running. You will be able to see everything that your proctor is doing during this step, and it is impossible for them to access any files without your knowledge.

7. Camera Pan: Your proctor will ask you to show the four walls of your room as well as your desk space via your webcam. You may or may not also be asked to show your computer monitor. Your proctor will make sure your cell phone is out of reach.

8. Take Your Exam: Your proctor will release control of your computer and you’ll begin your exam when you’re ready.
NOTE: Your webcam view and your screen will be recorded through the duration of your exam.

Steps to take when you’ve completed your exam:

1. Alert the proctor when finished BEFORE submitting: Prior to submitting your exam, let your proctor know through the chat box that you’re finished. They will oversee the submission process.

2. Log out of your exam site and browser: Your proctor must observe you log out of the exam website and close out of all browser tabs.

3. Close out of ProctorU chat box: This will end your session with ProctorU. Once the chat box closes, you’ll be invited to complete a customer satisfaction survey.

4. You’re done! Enjoy your day!

Schedule Exam Date and Time

You should schedule your virtually proctored exam immediately after registration. Exam sittings start at various times during the day, 7 days a week, subject to proctor availability. The booking time is a 24-hour clock, so ensure you select the correct time you intend to write at. For instance, if you want to write at 2 pm, select 1400 hrs. Seats are booked on a first-come, first-serve basis.

Once you receive your booking e-mail, click here to schedule your exam.

Select the exam you want to book. Select Remote Proctoring and book a date and time that works for you. Once you’ve booked your exam, you will receive an “Exam Booking Confirmation” email. Make sure to save this email.

How to book your virtually proctored exam


System Requirements

To write the exam in a virtually proctored environment, you will need:

Personal laptop or computer with an ability to download software (no mobile devices, Chromebooks or tablets)

Microphone and camera (headset mics are not permitted)

An internet connection with at least 1Mbps upload & 1.5Mbps download speed. Test your speed here

Use the best internet connection possible. A connection failure or interruption can interfere with or even end your exam session. Take these steps to avoid disconnection:

  • Use a wired internet connection rather than WiFi, if possible.
  • If using WiFi, ask that other household members do not use the internet during your exam.
  • Disconnect any VPNs if you have them; ProctorU virtual proctoring service does not work with VPN connections.

Verify that you can:

Access the exam portal.

Test Your Equipment - login and find the test link at the bottom of the page. Make sure your camera and microphone are set to the camera and microphone you plan to use for the session. Note, that you cannot use a headset during the exam. We encourage you to test your system well in advance of your exam and again approximately 4-hours before your scheduled exam time.

Install applications on your system. The ProctorU browser extension should have been installed during the system test. On exam day, you will be required to install a small application to complete the connection to your proctor.

Watch the video for help on testing your equipment for virtual proctoring using Chrome:

 

How to test your equipment for virtual proctoring using FireFox:

 

IMPORTANT: If you do not have a personal computer or a laptop and cannot obtain one, you may be eligible to write an Online Timed exam. Please click here for more information.

Do's and Don'ts

Exam Do's

bedroom clutterSit in a room free from noise, disruptions & clutter (including the wall space).
Laptop on deskKeep your laptop on a clutter-free desk.
well lit roomSit in a well lit indoor room.
Monitor displayOnly use one monitor display.

Exam Don'ts

women on a bedDon’t sit on a bed.
woman drinking beverageDon’t eat or drink during exam.
People wearing hats and headphonesDon’t wear headphones or hats.
People with babies and petsDo not sit in a room with a third party during exam, including children & pets.

Important information

When you click the Launch Exam button, you are not yet starting your exam, you are starting the onboarding process for the proctoring service. On average it takes 5 to 15 minutes to connect to a proctor, but it may take as much as 45 minutes during busy times. Please be patient and do not refresh your screen.
  •  Perform a system test approximate 4-hours before your scheduled exam time.
  •  Give yourself a minimum of four hours from start to finish as it may take some time to set-up and connect to a proctor.
  •  Shut down all programs and restart your computer before you launch your exam and start the onboarding process.
  •  Connect to the internet via a wired connection (i.e. Ethernet connection), if possible. Wi-fi connections generally carry a higher risk of disruption.


Download the Exam Do's and Don'ts

 

Using a Work Computer

We recommend you use a personal computer to take the exam. If you must use a work computer, below are some additional configuration recommendations to reduce the risk of technical issues. You may also need to contact your organization’s IT support representative in advance of your exam day to make some of these changes.

• Disable any applicable browser or internet firewall settings.

• Make sure that you are not connected to a Virtual Private Network (VPN) and that desktop sharing or remote desktop applications are closed and disabled.

• Ensure that you are not using a web browser with proprietary security settings established by your company.

• Disable notifications (emails, meeting requests, etc.) on your email account before initiating the check-in process.

• Disable any applicable software designed to record or monitor your screen.

• Disable any content filters that may interfere with the launch of the exam.

• Ensure that you have the appropriate user rights on your computer that are needed to download and install applications

Support

Once you’ve started your exam setup process, you will have access to ProctorU’s live technicians. The live technicians should be your first point of contact if technical issues occur. To access ProctorU’s technicians, click on the owl icon at the top right of your screen and click ‘help’. You will be directed to fill out an online form and will be connected to a technician. Please be patient as this can take several minutes. Don’t worry about the wait, your exam will not start until you complete the setup steps and start the exam yourself.

Screengrab of assistance page

If you lose internet connection during the connection process and your session time expires, please contact IIC Member Services. We will try to reschedule your exam in the current session

If you have technical issues or are unable to complete the setup process, contact Member Services and we will reschedule you.

Member Services: 1-866-362-8585 or iicmail@insuranceinstitute.ca

Monday to Friday, 8 a.m. to 7 p.m. EST

 

 

OTL Agent & Level 1 Agent/broker Licensing exams


Registering for a Licensing Exam

2021 Licensing Exams Schedule

Licensing exams may be scheduled on any of the following dates. Start times are available at various times, 24 hours/day. Click here for the RIBO exams schedule.

January 11 - 29
February 8 - 26
March 8 - 26
April 1 - 16
May 3 - 21
June 7 - 25
July 5 – 16

Licensing Exam Policies

Licensing Exam Policies

Candidates are expected to abide by all OTL Agent/Level 1 Examination Rules and Regulations.

The following additional policies apply to virtually proctored licensing exams. (Click here to view RIBO exam policies.)

Rescheduling an exam
Candidates may reschedule an exam up to 24 hours prior to the exam start time at no charge. Log in to the Institute's exam portal and select Reschedule.
If less than 24 hours' notice is provided, contact your local Institute to arrange for a new registration. The original proctor fee is not refundable.

Cancellation
To cancel a scheduled exam, contact your local institute at least 24 hours prior to the exam start time. The proctor fee is non-refundable if less than 24 hours' notice is provided. Other fees may also apply – contact your local institute for more information.

Absence
A candidate will be marked absent if they fail to log in to their exam at the scheduled start time. Contact your local Institute to arrange for a new registration. The original proctor fee is not refundable.

Accommodation requests
Limited accommodations may be provided in the online format. Contact your local Institute to obtain an Accommodation Request form. Submit the form no later than two weeks prior to your scheduled exam date. Your request and documentation will be evaluated, and you will be notified by email if approved.

System requirements
It is the candidate's responsibility to ensure that they can meet the system requirements necessary to write the exam. If an exam cannot be completed due to a technical issue related to the candidate's system, the proctor fee is non-refundable. Contact your local Institute immediately for instructions.

Failure to book exam
Exams must be written within the dates specified in the registration. If a candidate fails to book by the last day of the registration period, the exam fee is non-refundable. Exceptions may be considered on a case-by-case basis. Contact your local Institute for more information.

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